Privacy Policy

Last updated: 2025
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services. Letter of Rec is an AI-powered platform for drafting, editing, and formatting letters of recommendation. We do not provide legal services or legal advice, and documents generated by this service are not legally binding.

1. Who We Are

Letter of Rec is a fully online platform that leverages OpenAI’s GPT models to help educators, employers, mentors, and other professionals draft, refine, and format letters of recommendation efficiently. The Service provides AI-generated text suggestions, customizable templates, and workflow tools to streamline the letter-writing process. It does not constitute legal, academic, or career counseling and is intended for informational purposes only. Users remain solely responsible for reviewing and approving any output before use.

2. Information We Collect

• Account Information: If you register, we collect your email and profile details.
• Usage Data: We collect anonymized analytics about how you use the site (e.g., page views, clicks).
• Cookies: We use cookies for authentication, preferences, and analytics. See our Cookie Policy below.
• Contact Information: If you contact us, we may keep your message and email address.

3. How We Use Your Information

• To provide and improve our services
• To communicate with you about your account or updates
• To analyze usage and improve user experience
• To comply with legal obligations

4. Legal Basis for Processing (GDPR)

We process your data based on your consent, to fulfill our contract with you, or to comply with legal obligations.

5. Data Sharing & Third Parties

• We use Supabase for authentication and data storage.
• We may use analytics providers (e.g., Vercel Analytics, Plausible, or Google Analytics) for anonymized usage data.
• We do not sell your personal data.
• We may disclose information if required by law or to protect our rights.

6. International Data Transfers

Your data may be processed outside your country of residence. We take steps to ensure adequate protection for your data.

7. Your Rights

• Access, correct, or delete your data
• Withdraw consent at any time
• Request a copy of your data
• Object to or restrict certain processing
• To exercise your rights, contact us at [email protected]

8. Data Retention

We retain your data as long as your account is active or as needed to provide services. You may request deletion at any time.

9. Security

We use reasonable technical and organizational measures to protect your data, including encryption and access controls.

10. Children's Privacy

This site is not intended for children under 16. We do not knowingly collect data from children.

11. Cookie Policy

We use cookies to remember your preferences, authenticate users, and analyze site usage. You can manage your cookie preferences at any time using the cookie banner.

12. Medical Disclaimer

All content is for informational and educational purposes only. This site does not provide medical advice, diagnosis, or treatment. Always consult a qualified healthcare provider for clinical decisions.

13. Legal Disclaimer

Letter of Rec does not provide legal services or legal advice. All content, including AI-generated letters and templates, is for informational purposes only and is not a substitute for professional legal counsel. Documents generated by this service are not legally binding. You are solely responsible for reviewing, editing, and verifying any output before using it or transmitting it to third parties. We make no warranties regarding the legal validity, enforceability, or suitability of any generated content for your specific needs.

14. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on this page.

14. Contact

For questions or privacy requests, contact us at [email protected].

15. Email Communications

To send email communications only to those who have requested them. You can unsubscribe from our email communications at any time by clicking the "unsubscribe" link in any email.